Who we are

Hydrographic Surveys Limited provide bathymetric and geophysical survey solutions for clients across UK, Ireland and Europe.

Website: www.hydrosurvey.ie

Email: info@hydrosurvey.com

We are committed to respecting and protecting your privacy and would like you to feel safe when you give us your personal details. We will always clearly identify ourselves in correspondence and on our website.

In order to provide you with relevant information, respond to your enquiries and requests for products and/or services we sometimes request that you provide us with information about yourself. This Privacy Notice will inform you of the information we gather and how it is used.

In this document “we”, “our”, or “us” refer to Hydrographic Surveys Limited. Please read this statement carefully as this sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. For the purposes of the GDPR the data controller is

Hydrographic Surveys Limited

Unit C

West Cork Business and Technology

Park Clonakilty

Cork

P85 RV08

Accuracy of your personal data

Please keep us up to date with any changes to your personal data, this allows us to ensure that your personal data is kept accurate and up to date.

Purpose for processing your data

Personal data refers to any information relating to an identified or identifiable natural person (Data Subject). An identifiable natural person is one who can be identified, directly or indirectly, in particular in reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

The type of personal data that we may process about you will depend on the service that you require from us. Hydrographic Surveys Limited maintains the same privacy practices with respect to data that is collected off-line and on-line and this notice also covers both those methods of data collection and use. Hydrographic Surveys Limited complies with EU General Data Protection Directive (GDPR) for the collection, use, and retention of all personal data.

We collect and process the following personal data:

We collect limited personal data in order to provide our services; name, business address, phone number, email address. Should you apply to work at Hydrographic Surveys Limited, we collect personal information from you such as; Name, Contact Details, CV’s education and employment history.

Special categories of personal data

We do not process special category data for the provision of our services, we ask that you do not provide such information when sending a message through our website.

Website

Hydrographic Surveys Limited collects domain information from your visit to customise and improve your experience on our website. This website may collect certain information from your visit, including the date and time of your access, the pages you have accessed, the name of the Internet Service Provider and the Internet Protocol (IP) address by which you are accessing the Internet, and the internet address from which you linked to our site, if applicable. We use this information to better understand how our website is being used so that we can improve its performance.

For more details on the cookies that we use on our website, please read our Cookie Policy.

Why are we processing your data? Our legal basis.

In order for us to provide a service to you, we require certain information about you that is classed as personal information. Should you apply for a job with us, we will process your data as expected and may prepare notes for your interview. We are required to determine the legal basis for which we process different categories of your personal information, and to notify you of the basis for each category.

Most of the personal information we process is provided to us directly by you and we rely on the following legal basis:

Information we process because we have a contractual obligation with you.

Hydrographic Surveys Limited needs to process your data as this is necessary for a supply of service contract. In order to carry out our obligations under that contract we must process the information you give us. Some of this information may be personal information.

We process this information on the basis there is a contract between us, or that you have requested we use the information before we enter into a legal contract.

Information we process for the purposes of legitimate interests

For example, we may process your data on this basis for the purpose of; necessary administration of our business – for example, creating your client file, responding to unsolicited communication from you which we believe you would expect a response, processing payments and invoices, preparing for a job interview with you.

Information we process because we have your consent

Through certain actions when otherwise there is no contractual relationship between us, such as when you browse our website or ask us to provide with more information about our business, including job opportunities and our services, you provide your consent to us to process information that may be personal information

Wherever possible, we aim to obtain your explicit consent to process this information, for example by asking you to agree to our use of cookies.

We continue to process your information on this basis until you withdraw your consent, or it can be reasonably assumed that your consent no longer exists.

You may withdraw your consent at any time by instructing us at info@hydrosurvey.com

Information we process because we have a legal obligation

We may be required to give information to legal and regulatory authorities if they so request and subject to the correct authorisation

We may use this information to verify your identity for security purposes or keep our website safe and secure

How will Hydrographic Surveys Limited use the personal data it collects about me?

Hydrographic Surveys Limited will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We endeavor to keep your information accurate and up to date, and not keep it for longer than necessary. For more information on the time periods your data is held for please contact us on info@hydrosurvey.com

Who we are sharing your data with:

In some instances, we must make your information available to third parties with whom we have a relationship where that third party is providing services on our behalf to clients. We will only provide those third parties with information that is necessary for them to perform the services and we take measures to protect your information.

Where data is being transferred outside the EEA, we ensure it is to a receiver in a country approved by the EU Commission or where there are the appropriate safeguards in place to protect your data.

Hydrographic Surveys Limited may disclose information it has collected about you on the website if required to do so by law or when necessary, to protect the rights of Hydrographic Surveys Limited or its employees.

We take the process of sharing data very seriously and execute due diligence on our data processors to ensure they comply with the required GDPR standards.

Your data protection rights

Under data protection law, you have rights including:

• Your right of access – You have the right to ask us for copies of your personal information
• Your right to rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
• Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances
• Your right to object – You have the right to ask us to stop processing your personal data for profiling or direct marketing
• Your right to restriction of processing – You have the right to object to the processing of your personal data in certain circumstances
• Your right to data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.

How to complain

In the event that you wish to make a complaint about how your personal data is being processed by Hydrographic Surveys Limited or how your complaint has been handled, you have the right to lodge a complaint directly with the data supervisory authority and / or our Data Protection Officer, email info@hydrosurvey.com.

Link below to the complaints section of the Data Commissioner website; https://forms.dataprotection.ie/contact Or email Data Protection Commissioner to info@dataprotection.ie

Privacy Policy statement changes

Hydrographic Surveys Limited may change this policy from time to time. When such a change is made, we will post a revised version online. Changes will be effective from the point at which they are posted. It is your responsibility to review this privacy policy periodically, so you are aware of any changes. By using our services, you agree to this privacy policy. This privacy policy was last updated February 2024